Frequently Asked Questions

12.01.17

WHAT ARE THE BENEFITS OF WORKING WITH YOU, AND WHAT SETS YOU APART?

Planning a wedding or special event involves countless decisions, details, and moving parts. Our role is to simplify the process, save you valuable time, and make the experience as enjoyable and stress-free as possible. With years of experience in wedding and event planning, we bring industry knowledge, trusted professional relationships, and a thoughtful approach to every celebration. We help you navigate the many choices involved, recommend vendors suited to your style and budget, and guide you towards informed decisions.

What truly sets Concept Events Planning apart is our foundation in interior design. Founded by interior designer and event planner Marina Charitopoulou, our studio combines creative vision with meticulous organisation. We approach every celebration with an understanding of space, aesthetics, and the details that create a cohesive and memorable experience. From the overall concept to the smallest finishing touch, we work closely with trusted creative partners to bring your vision to life beautifully and thoughtfully.

WILL I STILL HAVE CONTROL OVER MY EVENT IF YOU ARE PLANNING IT FOR ME?

Of course. It's your celebration, and every decision should reflect your personality, preferences, and vision. Our role is to guide, advise, and support you throughout the planning process, not to make decisions on your behalf. We provide our expertise, present carefully considered options, and manage the details according to the level of service you've chosen, while ensuring you remain involved in the decisions that matter most to you.

Think of us as your creative partner and trusted guide, helping you bring your ideas to life with confidence.

WE LIVE ABROAD. CAN YOU HELP US PLAN OUR WEDDING IN GREECE?

Most of our couples live abroad, and we're experienced in planning weddings for clients who cannot be physically present throughout the process. Based in Thessaloniki, we act as your trusted local point of contact, guiding you through the planning journey from wherever you are in the world. Through video calls, emails, and regular updates, we keep you informed and involved in every important decision.

From recommending venues and trusted local vendors to coordinating appointments, managing logistics, and overseeing the details, we help make planning your wedding from a distance feel organised, personal, and enjoyable. Fluent in both Greek and English, we make communication between you and your Greek vendors easier, helping bridge the distance and ensuring that your vision is clearly understood. No matter where you call home, we're here to help you feel connected to every step of your wedding planning journey.

MY VENUE PROVIDES AN ON-SITE COORDINATOR. DO I REALLY NEED A WEDDING PLANNER TOO?

A venue coordinator and an independent wedding planner have different responsibilities, and understanding that distinction can make all the difference. A venue coordinator primarily oversees the services and operations provided by the venue, such as catering, facilities, and venue-related logistics. Their responsibilities vary depending on the venue. An independent wedding planner, on the other hand, works on your behalf, looking at the celebration as a whole. Depending on the service you've selected, we coordinate with your vendors, oversee timelines, manage logistics, and help ensure that the different elements of your wedding come together seamlessly.

While a venue coordinator is an important part of the team, having your own planner or wedding-day coordinator provides an additional level of personalised support, allowing you and your loved ones to enjoy the celebration without managing the details yourselves.

WILL YOU WORK WITH VENDORS I HAVE ALREADY FOUND OR PEOPLE I WANT TO WORK WITH?

We understand that you may already have certain vendors in mind.

We're happy to collaborate with your chosen vendors, provided they meet the professional standards and requirements necessary for a successful event. We also work with a trusted network of creative partners and can recommend professionals whose expertise, style, and approach align with your vision and budget. Our priority is to bring together the right team for your celebration.

HOW FAR IN ADVANCE SHOULD WE CONTACT YOU?

We recommend getting in touch as early as possible, particularly if you're planning a wedding during the popular spring and summer months or have a specific date and venue in mind. For full-service wedding planning, beginning the process 12 to 18 months in advance can provide greater flexibility when selecting venues and vendors. However, every celebration is different, and we're happy to explore your options even if you're working with a shorter timeline. For Day-of Wedding Coordination and other individual services, availability and the ideal booking timeframe will depend on your event's requirements.

Whenever you're ready to begin, we'd love to hear from you.

DO YOU OFFER TAILORED PLANNING SERVICES?

Every celebration is different, and we believe the planning experience should reflect that.

Whether you're looking for comprehensive wedding and event planning, partial planning assistance, creative direction, or support with specific aspects of your celebration, we tailor our services to your individual needs. Our approach considers the size, complexity, location, and overall vision of your event, allowing us to recommend the level of involvement that best suits your plans.

DO YOU OFFER DAY-OF WEDDING COORDINATION IF WE'VE PLANNED EVERYTHING OURSELVES?

Yes. Our Day-of Wedding Coordination service is specifically designed for couples who have organised their wedding independently but would like professional support to ensure everything comes together smoothly. Our involvement begins in the weeks leading up to your wedding, when we review your arrangements, prepare a detailed timeline, and coordinate the final logistics with your selected vendors. On the wedding day, we oversee the agreed arrangements, manage the schedule, coordinate vendors, and discreetly handle any unexpected challenges. This allows you, your family, and your guests to relax and enjoy the celebration, knowing that the details are being professionally managed.

DO YOU TRAVEL?

Based in Thessaloniki, we offer wedding and event planning services throughout mainland Greece. For celebrations on the Greek islands, we can connect you with trusted local professionals who share our commitment to thoughtful design, meticulous planning, and exceptional service. We'd be happy to discuss your plans and help you explore the best options for your celebration.

HOW ARE YOUR SERVICES PRICED?

Every celebration is unique, and so are the services we provide. We prepare tailored proposals based on the specific needs, scale, and complexity of each event, ensuring our approach reflects your individual priorities and vision. Following an initial conversation to understand your plans, we'll prepare a customised proposal outlining our recommended services and the corresponding fees, so you know exactly what to expect.

HOW CAN WE GET STARTED WITH THE PLANNING PROCESS?

We'd love to hear from you!

Getting started is simple. You can email us at info@concept-events.gr, call us at +30 2310 480670, or complete our Event Planning Questionnaire to share a little more about your celebration. The questionnaire helps us get to know you, understand your vision, and learn about your event's date, location, and planning needs. Once we've reviewed your enquiry, we'll be in touch to discuss your ideas, explore how we can help, and guide you towards the services that best suit your celebration.